Partial Payment Agreement

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This form is used by a commercial landlord or their agent when accepting partial payment of delinquent rent and temporarily deferring any eviction activity, to document the terms for payment of the remainder of the delinquent rent and preserve the right to continue any eviction process underway if the tenant defaults.

Your use of RPI Form 558

Accommodating tenants in a recession

Lost income for businesses and employees is a hallmark trait of recessions. Adapting quickly, not as much.

Landlording is a business which generates significant income in California. Tenants pay rent from their income, whether they are a business or a household.

The right to occupy a property is by mutual agreement. In the context of negotiations, landlords, tenants and their agents need to work together to consider molding an acceptable agreement for a continuing occupancy when incomes are temporarily disrupted. When an economy weakens, it weakens the tenant’s income and in turn the landlord’s income.

A recessionary period is best viewed as likely to bring occasional instability to both tenants and landlords — occupancy for the tenant, rental income for the landlord. The tenant’s income is the landlord’s income, an economic truth.

When a tenant offers a landlord a partial payment, the landlord is best advised to always accept the payment — it’s rent, just less than the amount due. No rights lost by acceptance, as provided in lease agreements.

The organic issue on receipt becomes: when can the landlord expect the balance due?

Commercial and residential landlords and tenants have alternatives at their disposal when the tenant is unable to pay the agreed rent timely and in full. Even unlawful detainer (UD) courts will keep the tenant in place when an eviction is reasonably unnecessary and everyone is returned to their originally intended positions.

Though the tenant is obligated to pay the amount of rent called for in the rental or lease agreement, instances arise where a landlord needs to consider a reasonable alternative: accepting partial payment of rent. [See RPI Form 558 and 559]

Here, both the landlord and the tenant have an income problem in a ripple effect. The landlord expects a rent amount now uncertain due to the tenant’s income weakened by cyclical changes in the economy. Classic, and common in a recession.

Neither is at fault. It is the nature of a recession that most people are affected adversely to some degree, if only to instill caution. Once the recession sets in, it is too late for a tenant to insulate fully against the downturn in their business or employment income. The same goes for a landlord, except the landlord cannot relocate their building to avoid vacancies whereas tenants have mobility.

However, a landlord, aware of the precise steps involved when accepting partial payments, can flexibly deal with delinquent rent.

Partial payments and noticing procedures — residential vs. commercial landlords

Acceptance of partial payment toward delinquent rent is within the discretion of the landlord.

Exercising their judgment call ranges from belligerent resistance to an accommodation which sorts out a mutually satisfactory result.

Landlords might reasonably agree to accept partial payments of rent when:

the partial payment is equal to or near the rent accrued at the time the tenant makes the payment;
the tenant is creditworthy — economically viable with a source of income;
the tenant has a decent payment history; and
the tenant is better retained than replaced.

Both residential and commercial landlords may accept a partial payment of rent. [See RPI Form 558 and 559]

Unless they agreed to the contrary, immediately on receiving a partial payment of delinquent rent, the landlord has the legal right to serve the tenant with a notice to pay demanding payment of the remaining balance of the delinquent rent. [See RPI Form 575-3]

It may be reasonable for a landlord in a partial payment agreement situation to accept a partial payment of rent. Thus, they hold off serving a notice to pay when the landlord and tenant agree in writing for later payment of the balance. [See RPI Form 558 and 559]

The partial payment agreement states:

the amount received is partial rent;
the amount of deferred rent remaining unpaid;
a promise to pay the deferred rent;
the date the payment is due; and
the consequences of nonpayment.

Commercial partial payments

Consider a commercial tenant who experiences cash flow difficulties due to a business downturn. As a result, the tenant will become delinquent in the payment of rent.

Discussions between the landlord and tenant follow with no immediate resolution. To enforce collection of the rent, the landlord serves the tenant with a three-day notice to pay rent or quit. [See RPI Form 575]

Prior to the filing of a UD action, the tenant offers to make a partial payment of the delinquent rent. Further, the tenant offers to pay the balance of the delinquent rent by a specific date conditioned on the landlord not filing a UD action, called a partial payment agreement. [See RPI Form 558]

When the deferred rent is not paid as scheduled, the commercial landlord may file a UD action to evict the tenant without serving another three-day notice. [See RPI Form 558 §7]

Here, the partial payment agreement only temporarily delays the commercial landlord’s eviction process whether the agreement is entered into before or after service of a three-day notice on the tenant.

When the commercial tenant fails to pay the deferred balance of the delinquent rent on the date scheduled for payment, the landlord, without further notice, may file a UD action. If the tenant pays as agreed, the situation of delinquent rent is resolved.

However, in our example, the commercial tenant does not pay the balance due as scheduled, and the landlord files a UD action without further notice to quit. The tenant now claims the landlord’s acceptance of the partial rent payment invalidated the prior three-day notice since the notice no longer states the amount of rent that remains unpaid and due.

Can the commercial landlord accept a payment of partial rent after serving a three-day notice and later file a UD action against the tenant without serving another notice to pay rent or quit for the amount remaining due and now delinquent?

Yes! A commercial landlord can accept a partial payment of rent after serving a three-day notice and before filing the UD action for eviction. Without further notice to the tenant, the commercial landlord can proceed with a UD action and evict the tenant. [Calif. Code of Civil Procedure §1161.1(b)]

Get it in writing, always — it’s real estate

Without a written partial payment agreement, tenants may claim the landlord, by accepting partial rent:

treated acceptance of partial rent as satisfaction of all the rent due;
waived their right to continue eviction proceedings; or
permanently modified the lease agreement, establishing a semi-monthly rent payment schedule.

When a residential or commercial landlord accepts a partial payment of rent, the evidence provided by a signed partial payment agreement overcomes tenant claims that the landlord waived UD enforcement rights by accepting rent.

Inducing a tenant to stay

In most cases, landlords desire a long-term tenant who will pay rent as a steady stream of income for a set period of time.

Thus, a landlord has financial incentive for the tenant to stay and continue to pay rent rather than find another tenant to fill a vacant property while incurring turnover costs.

Most business owners have long known their current clients are the best source of clientele. This business model is a point often overlooked by corporate ownership of rental property, a passive business requiring material participation by the owner.

Likewise, tenants generally want to stay in the property to avoid the laborious task of finding a suitable replacement property and the expense of moving.

Thus, landlords and tenants have the same objective in mind: retaining an ongoing occupancy by the existing tenant throughout the term of their lease — or longer by extension. The catch is all this change in circumstances requires discussion and negotiations, a retraining of landlords during recessions and periods of rising vacancies.

As recessions take hold of the economy, vacancies increase, tending to force rent reductions to induce tenants to extend occupancy of a property or simply achieving an additional vacancy.

For the landlord to induce a current tenant to stay, they need to offer competitive rental rates or otherwise risk the loss of a stream of income until a replacement tenant is located and accommodated. The adjustment in rent in a recession is the other side of the adjustment in rent in a period of recovery to boom, and for the same reasons: market rates.

A landlord may reduce a tenant’s rent to match market rates by modifying a month-to-month rental agreement or lease agreement. [See RPI Form 550 and 551]

Analyzing the commercial partial payment agreement

A commercial landlord or their agent uses the Partial Payment Agreement — Commercial published by Realty Publications, Inc. (RPI) when accepting partial payment of delinquent rent and conditionally deferring any eviction activity. The form documents the terms for payment of the remaining delinquent rent and reserves the right to continue any eviction process underway on failure to pay. [See RPI Form 558]

The Partial Payment Agreement — Commercial includes:

Facts: the date of the partial payment agreement, identifying the tenant, landlord and leased real estate [See RPI Form 558 §1];
Agreement: the landlord and tenant agree on:
- the period for which the tenant owes the delinquent rent [See RPI Form 558 §2];
- the amount of the partial payment the landlord accepts [See RPI Form 558 §3];
- the amount of delinquent rent still owed [See RPI Form 558 §4];
- late charges, if any [See RPI Form 558 §4.1];
- processing charges, if any [See RPI Form 558 §4.2];
- total rent due, including any charges [See RPI Form 558 §4.3];
- the date the tenant agrees to have paid the amount of deferred rent [See RPI Form 558 §5];
- the method for payment of rent (cash, check or cashier’s check) [See RPI Form 558 §5.1];
- the name, address and phone number where rent can be paid [See RPI Form 558 §5.2];
- the account number, financial institution and address where rent may be paid [See RPI Form 558 §5.3];
- a boilerplate notice that no grace period exists for payment of deferred rent [See RPI Form 558 §5.4];
- the amount of late charge for delinquent payment of the deferred rent [See RPI Form 558 §5.5];
- a boilerplate notice stating when deferred rent is timely paid, any outstanding three-day notice to pay rent or quit is no longer valid [See RPI Form 558 §6];
- the landlord may select one of three checkboxes indicating what will happen when deferred rent is not paid when due, including:
  - the landlord will serve the tenant with a three-day notice to pay the remaining balance of the rent due or quit the premises [See RPI Form 558 §7.1];
  - the landlord has already served a three-day notice to pay rent or quit, and the landlord will commence a UD action to evict the tenant [See RPI Form 558 §7.2];
  - when a UD action has been filed, the landlord will continue with the UD action to evict the tenant [See RPI Form 558 §7.3];
- no provision of the lease agreement is affected by the partial payment agreement [See RPI Form 558 §8]; and
Signatures of the landlord and tenant. [See RPI Form 558]