This form is used by an agent to estimate the amount of the seller’s net sales proceeds on a closing based on the price under consideration.
The analysis of client transaction costs
The most pressing concern sellers have about the sale of their property is the amount of money they will receive on closing at the price offered by a buyer. Further, sellers know the net sales proceeds they receive on closing will not be the entirety of the price paid by the buyer for the property.
What sellers do not know is the net cash value of their equity in the property at the price before them — the net sales proceeds after debts and charges have been paid to clear title and close escrow. The amount they will receive in exchange for a deed to their property is naturally a material fact. This is the case in any sale, for any type of property and for any seller. Thus, to provide the net cash value of the seller’s equity in the property, the seller agent prepares and reviews a seller’s net proceeds disclosure form with the client. [See RPI Form 310]
Likewise, a buyer needs to bring together capital to purchase real estate. Essentially, they need access to cash to pay the price and associated costs of acquiring property. To document the cash a prospective buyer can gather from all their available sources to fund the purchase of a property, the buyer agent uses a parallel worksheet, called a buyer’s cost sheet.
The buyer’s cost sheet, as the name implies, is the other side of the transactional coin from the seller’s net sheet. [See RPI Form 311]
A reasonable estimate of costs for the seller
Sellers often do not feel comfortable asking their agent how much money they can expect to receive on the close of a sale. However, the serious nature of this unspoken concern is always present with a seller — it is of paramount concern. Sellers are primarily interested in what they will actually receive as the net sales proceeds for transferring ownership. This amount equals the net worth of their property and what they receive on its sale.
Most sellers do not know how to figure the dollar amount of net sales proceeds. A seller initially believes the net sales proceeds is roughly equal to their equity in the property — price minus debt, less a broker fee. Most sellers are not familiar with the cost of retrofitting property and complying with governmental safety regulations, as well as escrow and title fees, lender payoff charges and a buyer’s demands for repairs — until these costs are brought to their attention by their agent.
Further, the asking price is unadjusted for the need to fix up the property and clear it of structural pests and deferred maintenance to prepare it for marketing.
On the other hand, seller agents have a vast knowledge of the expenses which confront a seller when they properly market, sell and close escrow on a property.
A reasonable estimate of the likely net sales proceeds on any sale is first prepared on a seller’s net sheet at the listing stage based on the asking price established by the seller with the counsel of their agent. It is again prepared when reviewing offers before acceptance or when updating the net sheet figures to reflect any change in the listed price. [See RPI Form 310]
A new or revised net sheet needs to be prepared with each new scenario. Thus, when presenting an offer to the seller, the seller agent prepares a net sheet to reflect the terms of the offer received. Further, when a counteroffer is prepared, a net sheet is also provided to show the seller what their net bottom line will be under the different terms of the counteroffer. [See RPI Form 180]
For a seller agent, some degree of risk accompanies the delivery of disclosures, including net sales figures. The information may cause a prospective seller to get cold feet while soliciting a listing or may cause a seller to reject an offer and counter at a preconceived price needed by the seller but unacceptable to a buyer. However, these seller pricing decisions illustrate the net sheet information is a material fact requiring an affirmative disclosure voluntarily undertaken by the seller agent.
The seller’s net sheet displays the seller’s bottom line on the sale of the property. Thus, a net sheet review with a seller is part of every competent listing presentation or purchase agreement offer submission for the sale of property. [See RPI Form 310]
Further, the time and effort expended to prepare a net sheet is a small premium to pay to assure the agreed fee is not disputed at the time of closing. [See RPI Form 310]
Analyzing the seller’s net sheet estimates
A seller agent prepares the Seller’s Net Sales Proceeds form published by RPI (Realty Publications, Inc.) to inform their client about the expenses the seller will likely incur on the sale of their real estate. [See RPI Form 310]
The estimates entered on the form by the seller’s broker or agent are based on information known or readily available on the inquiry of others (escrow officers) or on minimal investigation about each item of expense they anticipate the seller will incur. Thus, the figures entered as estimates reflect the agent’s honestly held belief of the amounts likely to be experienced by the seller — they are not mere “guestimates.”
Brokerage events triggering an agent’s preparation of the net sheet and a review of its contents with the seller include:
- soliciting or entering into a seller representation agreement [See RPI Form 102];
- submitting a buyer’s purchase agreement offer [See RPI Form 150];
- preparing a counteroffer [See RPI Form 180]; and
- entering into an exchange agreement offer or acceptance. [See RPI Form 171]
Use of the seller’s net sheet
The net sheet is used by a seller agent for the purpose of disclosing to the seller the crucial financial information surrounding expenditures required to market the property for sale. This includes costs incurred to:
- bring the property to a physical condition that makes it attractive to the greatest number of prospective buyers, typically clearing out deferred maintenance (called fix-up costs);
- comply with local retrofitting ordinances and current safety standards;
- eliminate defects and pest infestation (which are often exposed in home inspection and pest control reports) [See RPI Form 130 and 132]; and
- provide the seller’s agent with reports for delivery to prospective buyers which contain information on the physical condition of the property, the natural hazards of the property’s location, the expenses of ownership and any other aspects regarding the integrity of the property that have a measurable impact on the property’s value. [See RPI Form 304, 314 and 310]
The sections list:
- the encumbrances of record, including any improvement district bonds, mortgages and possible abstracts of judgment or tax liens to be assumed, reconveyed or released [See RPI Form 310 §3];
- the expenses of a sale, including repair and renovation expenditures, fees for investigative reports, broker fees and closing charges paid by the seller [See RPI Form 310 §4];
- adjustments and prorates for unpaid or prepaid items and any tenant deposits to be taken over by the buyer [See RPI Form 310 §§6-7]; and
- the net proceeds remaining after deducting all sales-related expenses, fees and charges, as well as the form the net proceeds will take. [See RPI Form 310 §8]
The following instructions are for the preparation and use of the Seller’s Net Sheet, RPI Form 310, with which a seller’s agent may prepare an estimate for an analysis of the costs the seller will likely incur in the preparation, marketing and sale of the property. The disclosure of this data to the seller is necessary for the seller to make an informed decision regarding whether to sell, and if so, on what terms and conditions. The instructions correspond to the provision in the form bearing the same number.
Editor’s note — Enter figures throughout the net sheet in the blanks provided, unless the item is not intended to be included in the final estimate, in which case it is left blank.
Document identification:
Check the appropriate box to indicate the underlying agreement which is the subject of this disclosure. Enter the name(s) of the parties to the underlying agreement, the identification date and place of preparation of the underlying agreement, the address or parcel number identifying the property for sale, and the day of the month on which escrow is to close for prorations and adjustments.
1. Identification:
1.1-1.5: Identification: Enter the requested information to identify which transaction this good faith estimate of fix-up, marketing and transaction expenses relates to.
2. SALES PRICE:
2.1. Price received: Enter the amount of the sales price to be paid by the buyer.
3. ENCUMBRANCES:
3.1. First trust deed note: Enter the dollar amount of the principal balance remaining due on any first trust deed loan of record as noted on loan payment records held by the seller, whether the loan is to be assumed or paid off on closing.
3.2 Second trust deed note: Enter the dollar amount of the principal balance remaining due on any second trust deed loan of record as noted on loan payment records held by the seller, whether the loan is to be assumed or paid off on closing.
3.3 Other liens/bonds/UCC-1: Enter the total dollar amount of the principal balance and any accrued unpaid interest on any judgment liens, tax liens and improvement district bond liens encumbering the property, and any UCC-1 liens on any personal property which are part of the sale, whether the liens will be assumed or paid off on closing.
Editor’s note — Some purchase agreements, in their provisions for handling improvement district bond liens, omit any accounting on the transfer of title subject to a lien for the balance of an improvement district bond with annual installments. Annual installments on the improvement bond lien are treated in these purchase agreements as prorates of both the principal and interest installment amounts, without concern for an accounting of the principal balance which remains unpaid.
3.4 Total encumbrances: Add the figures entered in sections 3.1 through 3.3. Enter the total as the dollar amount of debts encumbering the property, whether assumed by the buyer or paid off on closing.
4. SALES EXPENSES AND CHARGES:
4.1 Fix-up cost: Enter the dollar amount estimated to cover the costs it is anticipated the seller will incur to ready the property for previews by other agents, caravans, walk-throughs by prospective buyers and open house viewings, such as the cost to add color to the landscaping, paint outside trim and any interior walls showing wear and tear, and replace any plumbing or electrical fixtures which are beyond repair or of unacceptable appearance.
4.2 Structural pest control report: Enter the dollar amount of the fee a pest control operator will charge to conduct a physical inspection and submit a report on his findings and provide an estimate of the costs of repairs necessary to eliminate any infestation and repair any existing damage or condition allowing for infestation. These are property conditions most buyers do not want to acquire.
4.3 Structural pest control clearance: Enter the dollar amount estimated to cover the cost it is anticipated the seller will incur for fumigation or to correct damage from an infestation or conditions supporting an infestation. The amount estimated will need to be reviewed and updated on receipt of the structural pest control report. Also, the amount estimated should be considered when setting any ceiling in a counteroffer on the costs the seller might be willing to incur to correct the adverse condition of his property.
4.4 Property/home inspection report: Enter the dollar amount of the fee a home inspection company will charge to conduct a physical inspection of the property and submit a report on their observations of defects existing on the property.
4.5 Elimination of property defects: Enter the dollar amount estimated to cover the cost it is anticipated the seller will incur to eliminate, by repair or replacement, any conditions not up to building or safety codes, such as malfunctioning or defective components, e.g., the roof, electrical wiring, plumbing, heating, the foundation, walls, fences, doors, and appliances. The amount estimated will need to be reviewed and updated on receipt of a property/home inspection report.
Also, the amount estimated should be considered when setting any ceiling in an offer or counteroffer of the amount of costs the seller might be willing to incur to correct the condition of his property for transfer.
4.6 Local ordinance compliance report: Enter the dollar amount of the fee a local government agency charges to inspect the property and submit a report on its findings and the corrections required to be completed before transfer of ownership and occupancy may occur.
4.7 Compliance with local ordinances: Enter the dollar amount estimated to cover the cost it is anticipated the seller will incur for retrofitting, curative permits, and any repairs necessary to meet local ordinance standards as a requisite to a change in ownership or occupancy. The amount estimated will need to be reviewed and updated on receipt of the local agency’s compliance report.
4.8 Natural Hazard Disclosure report: Enter the dollar amount of the fee charged by a third party for a review of the county records and the preparation and submission of a report on the natural hazards the property is subjected to due to its location.
4.9 Smoke detector/water heater safety compliance: Enter the dollar amount of the cost it is anticipated the seller will incur to install smoke detectors and the water heater anchors or bracing which are necessary to comply with safety standards.
4.10 Owners’ association document charge: Enter the dollar amount of the fees charged by any owners’ association connected to the property for their delivery of a complete marketing packet of documents comprised of restrictions, operations, budgets, insurance and other documents mandated to be handed to the prospective buyer, and their delivery to escrow of their statement of condition of assessments.
4.11 Mello-Roos assessment statement charge: Enter the dollar amount of the fee charged for a statement of assessments to be provided by any improvement district which holds a lien on the property to secure the repayment of bonds issued by the improvement district.
4.12 Well water reports: Enter the dollar amount of the combined fees which will be charged by a licensed well-drilling contractor to test and certify the capacity of any well on the property, and by a licensed water testing lab to test and report on the quality of the water produced by the well.
4.13. Septic/sewer reports: Enter the dollar amount of the fee charged by a licensed plumbing contractor to test and certify the function of the sewage disposal system, and if it contains a septic tank, whether it is in need of pumping.
4.14 Lead-based paint report: Enter the dollar amount of the fee charged by an environmental testing company to investigate and report on the lead content of paint on the premises.
4.15 Marketing budget: Enter the dollar amount of any contribution (to be) made by the seller toward the expenses of marketing the property and locating prospective buyers.
4.16 Home warranty insurance: Enter the dollar amount of the premium the seller agrees to pay as charged by a home warranty insurance company to issue a policy to the buyer.
4.17 Buyer’s escrow closing costs: Enter the dollar amount of the combined escrow closing costs incurred by the buyer which the seller agrees to pay.
4.18 Loan appraisal fee: Enter the dollar amount of any loan appraisal fee the seller will agree to pay which will be charged to determine the property’s qualification for the purchase-assist loan which will be applied for by the buyer.
4.19 Buyer’s loan charges: Enter the dollar amount of any loan charges the seller will agree to pay which the buyer will incur for the purchase-assist loan needed to fund the price to be paid for the property. These loan charges are also referred to as non-recurring loan charges.
4.20 Escrow fee: Enter the dollar amount of the charge the seller will incur for escrow services to process the closing of the sale.
4.21 Document preparation fee: Enter the dollar amount of the charge the seller will incur, usually with escrow, for a third party to prepare the documents necessary for the seller to convey the property, such as grant deeds and bills of sale.
4.22 Notary fees: Enter the dollar amount of the charge the seller will incur for services provided by a notary to acknowledge the seller’s signature on documents which are to be recorded to accomplish the transfer of the property (grant deed, spousal quit claim deed, release of recorded instruments, power-of-attorney, etc.).
4.23 Recording fees/documentary transfer tax: Enter the dollar amount of the combined recording charges and transfer taxes collected by the county recorder and paid by the seller to convey title.
4.24 Title insurance premium: Enter the dollar amount of the premium the title insurance company will charge for issuance of a policy of title insurance conveying the seller’s conveyance of the property.
4.25 Beneficiary statement/demand: Enter the dollar amount of the combined fees the trust deed lender of record will charge for delivering a beneficiary statement or payoff demand to escrow which is needed to either confirm the loan balance on an assumption or subject-to transaction, or the amount of a payoff of the loan on closing a sale.
4.26 Prepayment penalty (first): Enter the dollar amount of any penalty the first trust deed lender will charge on a payoff of the loan on close of a sale.
4.27 Prepayment penalty (second): Enter the dollar amount of any penalty the second trust deed lender will charge on a payoff of the loan on close of a sale.
4.28 Reconveyance fees: Enter the dollar amount of reconveyance fees and recording fees the trustees on the trust deeds of record will charge to release the trust deed liens from the record title to the property sold.
4.29 Brokerage fees: Enter the dollar amount of the fees earned by the brokers which will be paid by the seller on the close of escrow for the sale of the property.
4.30 Transaction coordinator fee: Enter the dollar amount of the fee charged the brokers which the seller will pay for a third party to assist the listing agent in the preparation of the listing package and the sales package to provide all the documentation necessary to close the transaction.
4.31 Attorney/accountant fees: Enter the dollar amount estimated as the attorney fees and accounting fees the seller will incur as a result of their advice and assistance in the sale.
4.32 Miscellaneous expense: Enter the name of the further expense. Enter the dollar amount of the expense.
4.33 Miscellaneous expense: Enter the name of the further expense. Enter the dollar amount of the expense.
4.34 Total expenses and charges: Add the figures entered in sections 4.1 through 4.33. Enter the total as the dollar amount of the expenses and charges on the sale.
5. Estimated net equity: Subtract the figures entered in sections 3.4 and 4.34 from the figure entered at section 2. Enter the difference as the dollar amount of the estimated net equity, an amount against which prorates and adjustments are next made to calculate the estimated net sales proceeds generated by the sale.
6. PRORATES DUE BUYER:
6.1 Unpaid taxes/assessments: Enter the dollar amount of those real estate taxes and improvement district bond assessments which have accrued and have not been paid by the seller if they are to be prorated without a credit to the price for the remaining principal due on bonds under section 3.3.
Taxes have not been paid for one of two reasons: they are not yet due to be paid to the tax collector or they are past due and delinquent. If they are not yet due, the taxes which accrued during the seller’s ownership will be paid by the buyer at a later date. Thus, taxes are prorated as a credit to the buyer through the last day prior to the date of closing. The proration is calculated as a daily amount of the annual tax based on a 30-day month. The current tax bill or, if it is not yet available, the past year’s amounts are used (and adjusted for up to 2% inflation, etc.) to arrive at the daily amount of the proration.
Editor’s note — For example, if escrow is scheduled to close September 16, the tax billing has not yet been received and (if it has been) it has not been paid. Thus, 75 days of accrued taxes/assessments at the daily rate are credited to the buyer (and charged to the seller).
6.2 Interest accrued and unpaid: Enter the dollar amount of interest accrued and unpaid on loans assumed under sections 3.1 through 3.3 for the number of days during the month the seller will remain the owner prior to closing. The proration will be calculated as a daily amount of interest paid in monthly installments based on a 30-day month. The daily amount of interest accruing is credited to the assuming buyer for each day of the month prior to the day scheduled for closing since interest on loans is paid after the running of the monthly accrual period. Thus, the current installment will become the obligation of the buyer, unless the installment is disbursed by escrow and charged pro rata to each the seller and the buyer.
6.3 Unearned rental income: Enter the portion of the dollar amount of rent from the rent rolls, both prepaid and unpaid, which will remain unearned on the day scheduled for closing. The buyer is entitled to a credit of the unearned portion as a proration. The day of closing is the first day of ownership by the buyer and entitles the buyer to unearned rents for the entire day. The proration is calculated as a daily amount of the rent roll earned (accrued) based on a 30-day month.
Editor’s note — For example, if the rents are $30,000 monthly, the daily proration for earned rents would be $1,000 and be multiplied by the number of days remaining in the month, beginning with and including the day of closing. If closing is on the 16th, the dollar amount of prorated rents credited to the buyer from funds accruing to the seller’s account on closing would be $15,000, the 16th being day one of the remainder of the 30-day month.
For unpaid delinquent rents shown on the rent roll, see section 50 for an offset charge to the buyer by an adjustment.
6.4 Tenant security deposits: Enter the dollar amount of all the security deposits held by the seller (as landlord) which belong to the tenants as disclosed on the seller’s rent roll information sheet. This credit is an adjustment in funds, not a proration, which is due the seller on closing since the buyer on transfer of ownership will be the landlord (by assignment of the leases and rent agreements) and responsible for the eventual accounting to the tenants for any deposit held by the seller.
Editor’s note — Include any interest accrued and unpaid on the security deposits from the date of the seller’s receipt of the deposits if mandated by rent control or landlord-tenant law.
6.5 Total prorates due buyer: Add the figures estimated in sections 6.1 through 7.6. Enterthe total as the dollar amount of all the “credits” the buyer can anticipate due to prorations and adjustments.
7. PRORATES DUE SELLER:
7.1 Prepaid taxes/assessments: Enter the dollar amount of real estate taxes and improvement assessments prepaid by the seller which have not yet accrued.
Editor’s note — For example, the seller has paid all installments of taxes/assessments for the entire fiscal year (July through June). A closing of the buyer’s transaction on January 2 requires a proration charge to be paid by the buyer for one-half year’s taxes and assessments since they have been prepaid, but will not accrue until after the buyer closes escrow.
7.2 Impound account balances: Enter the dollar amount of any impounds held by the lender on loans assumed under sections 3.1, 3.2 or 3.3. The information is readily available as an “escrow account” item on the lender’s monthly statement of the loan’s condition received by the seller from the lender servicing the loan.
7.3 Prepaid association assessment: Enter the dollar amount of the prepaid and unaccrued portion of the seller’s current installment for any owners’ association assessment. The proration charge is based on a 30-day month for those days remaining in the month beginning with the day of closing as day one of the days remaining in the month.
7.4 Prepaid ground lease: Enter the dollar amount of the prepaid and unaccrued portion of rent the seller has paid on the ground lease if the property interest being purchased is a leasehold interest transferred by assignment, not a fee interest transferred by grant deed.
7.5 Unpaid rent assigned to buyer: Enter the portion of the dollar amount of delinquent unpaid rents to be charged to the buyer if the seller will not collect the rent before the close of escrow. These unpaid rents belong to the buyer on closing due to the seller’s assignment of the leases to the buyer, unless other arrangements are made for an accounting of the uncollected rents.
Typically, a closing after the tenth of the month will not experience the need for a delinquent rent adjustment.
7.6 Miscellaneous prorates and adjustments: Enter the name of other items to be prorated or adjusted in the transaction. Enter the dollar amount charged to the buyer.
7.7 Total prorates due seller: Add the figures estimated in sections 7.1 through 7.6. Enter the total as the dollar amount of all the “charges” the buyer is likely to experience due to prorations and adjustments.
8. Estimated proceeds of sale: Subtract the figures in sections 7.7 and 6.5, and then add the figure in section 5 from the sum. Enter the difference as the total dollar amount of the estimated net proceeds generated by the sale.
8.1 Form of net sales proceeds: Enter the dollar amount of the net sales proceeds estimated in section 8 allocated to cash, carryback note, equity received in exchange or other form of consideration the seller will be receiving on the sale.
Signatures:
Broker’s/Agent’s signature: Enter the date the seller’s net sheet is signed, the broker’s name and the agent’s name. Enter the broker’s (or agent’s) signature.
Seller’s signature: Enter the date the seller signs and the seller’s name. Obtain the seller’s signature.
Form navigation page published 12-2015. Updated 11-2024.
Form last revised 2024.
Book: Real Estate Practice Chapter 37
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